Olde Tymers Softball of Delmarva

OTS Board/Manager Meeting Minutes Ocean View Town Hall Friday March 30, 2007 - 10 a.m. In Attendance: Tom Harvey(Pres.), Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.), John Walker, Roger Howard, Ed Sternberg, Gary Meredith, Mike Carta, Joe Kratz, John Bokop Meeting Minutes 1. Treasurer's Report – a review of the 2006 and 2007 financials were reviewed and approved. Details follow: ****************************************************** 2006 Balance Sheet Check Book Beginning Balance 1-1-06………………...$2,940.94 2006 Income Fees & Sponsors Income…………………………………...$8,555.00 Player Fees 4,335.00 Sponsors 2,800.00 Sussex County 1,500.00 Refunds of Registration Fees [80.00] [Total cash available to league during 2006……………$11,495.94] 2006 Expenses Awards…………………………………………………… $ 349.30 12th Man Jacket 75.00 [5] Frank Whaples Awards 123.40 [8] Sponsor Shadow Boxes 150.90 Registration Fees……………………………………………$ 270.00 Sr. Olympics 90.00 Olney Invitational 180.00 Postage & Services…………………………………………$ 183.97 ASA Insurance………………………………..……………$ 920.00 Utilities………………………………………….…………$1,206.84 Portable Toilets 784.00 Weather Line 344.89 Webpage 77.95 Meals & Entertainment………………………………………$ 356.06 Annual Picnic 185.56 Meals for Workers 170.50 Uniforms……………………………………………………$3,292.50 Team Hats & Shirts 2,855.75 Tournament Hats & Shirts 436.75 Ball Field Maintenance……………………………………..$1,245.75 White Line Paint 78.00 East Field-Seed & Fertilizer 580.00 Rental of Roller 370.84 Wood Preservation Supplies 216.91 Capital Equipment…………………………………………...$1,411.05 [2] Bleachers 500.00 [2] Storage Boxes & Locks 231.05 [4] Batting Mats 680.00 Playing Supplies………………………………………………$ 754.34 Balls 704.15 Health & Safety Equipment 50.19 2006, Total Out Flow……………………………………..…$9,989.81 Check Book Ending Balance 12-31-06 [Actual]..……….....$1,506.13 *********************************************************** 2007 Financials Check Book Beginning Balance 1-1-07......…..………..…...$1,506.13 2007 Income (details will be provided in next meeting minutes) 2007 Expenses details will be provided in next meeting minutes) Check Book Ending Balance as of March 30, 2007…….…$5,301.72 *********************************************************** 2. General Meeting • The meeting agenda was reviewed and approved. 3. Uniforms • Selection of a supplier for this year’s uniforms must be made this week. Precision Sportswear, Dick’s Sporting Goods and others are being considered. 4. Raffle • Prizes include new softball bats and other equipment as well as a few memorabilia. • Tickets are $1.00 each or 3 for $2.00. They will be sold at the General Meeting on April 2nd and at practice on April 3rd and 6th. • The drawing will be Friday April 6th at 10:30 5. 2007 Player draft • There was some discussion concerning the method of drafting for this season. • It was agreed that the new players would be evaluated and rated prior to a decision being made on the draft method. • The next meeting, which is scheduled for April 18th will deal specifically with this year’s draft. 2007 team rosters will be finalized at the conclusion of that meeting. 6. Meeting adjourned at 11:30 7. Next Meeting scheduled for April 18th at 10a.m.

OTS Board/Manager Meeting Ocean View Town Hall Friday February 2, 2007 10:00 AM In Attendance: Tom Harvey (Pres), Bo Wood (VP), Bill Neyen (Treas.), John Bokop, Mike Carta, Joe Kratz, Neil Fleming, Ed Sternberg, Gary Meredith MEETING MINUTES 1. Treasurer's Report. • Current Balance = $661.72 • 29 registrations have been received. 2. Old Business • Eddie Steinberg purchased 12 dozen, DeMarini, 12”, ASA 44/375 softballs saving the league more than $300. • It was moved and agreed that the existing supply of ASA approved balls must be used up before the new ball is introduced into play. 3. New Business • Archie Alexander’s resignation/Reassignment of duties: a)Individual managers will contact the 2006 team sponsors concerning their renewal as sponsors in 2007. Contacts will be made within the next two weeks and the status will be communicated to Tom Harvey. - Vickie York – Gary Meredith _ Bill Neyen - Millsboro Lanes – Eddie Sternberg – Harry Banks - Dynamic PT – Bo Wood – John Bokop - Colonial East – Mike Carta – Joe Kratz - Ocean View Family Restaurant – John Walker - Precision Sportswear – Tom Harvey - Bayside Homes -- Sal Corrallo - Millville By the Sea – Roger Howard b) Posters – Tom will up date posters and e-mail to managers for posting at appropriate sites such as Post Office, Grocery Stores, YMCA, Cheer Centers, etc. c) Newspapers – Tom will write and send a series OTS “league sign up related” press releases to local newspapers, i.e., Wave, Coastal Point, Cape Gazette, Ocean City Today, etc. d) Letters – Tom will send letters and posters for posting on church bulletin boards to area pastors inviting their members to join our league e) New Sponsors – If needed, additional efforts will be directed at the list that Archie provided as well as [1] year around’ restaurants, and [2] major builders. [Particularly those who advertise extensively.] • 2007 Managers & Assistants - Roger Howard - Sal Corrallo - Bo Wood – John Bokop - Eddie Sternberg –Harry Banks - Gary Meredith – Bill Neyen - John Walker – Ron Weber - Mike Carta – Joe Kratz - Tom Harvey • 2007, League By-Laws and Rules - The revised By-laws and Rules were reviewed and approved subject to the following: a) Added a 12’ pitchers lane from which pitchers may legally pitch. b) Added requirement that substitute players must be replaced when a roster player become available during game. The 2007 By-laws & Rules will be posted on the OTS website, and e-mailed to players on the league’s e-mail list, on or before March 1, 2007. • New ASA Rules - Discussed and declined or adopted a) New Strike Zone - Declined b) Enlarged [4’x7’] Batters Box - Adopted • Director of Tournaments - Unanimously elected Roger Howard. Roger will be responsible for the development and administration of guidelines governing the League’s participation in local, regional and national tournaments. • New Mid Summer Tournament - It was moved that the League should consider adding an age graded mid season tournament to the 2007 schedule. Teams would be formed based on age 55 to 60, 60 to 64, 65 to 70 and 70 plus [or as close as we can get]. The teams within each age grade would play one another in a one or two day round robin tournament in early July. The motion was deferred to the March 30th board meeting for additional discussion. • Uniforms – It was moved and agreed that Bo and Tom would select a supplier and purchase the 2007 uniforms. • Spring Training – Spring training will begin on Tuesday, April 3, 2007 • Annual Meeting Location: Bethany City Hall Date: Monday, April 2, 2007 Time: 7 to 9 PM • Annual Meeting Drawing - It was moved and agreed that all registered players present at the April 2nd Annual Meeting will be automatically entered into a free drawing. Prizes will include bats, balls, equipment bags, vintage OTS Team Shirts, and other items. The drawing will be held at the conclusion of the meeting. • Next Board Meeting Location: Ocean View Town Hall Date: Friday, March 30, 2007 Time: 10 AM Respectfully submitted, Tom Harvey [Substitute Secretary] 2/7/2007

OTS Board/Manager Meeting Dagsboro Church of God Wednesday December 6, 2006 1:00 PM In Attendance: Tom Harvey (Pres), Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.), John Bokop, John Walker, Don Clements, Sal Corrallo, Mike Carta, Roger Howard, Neil Fleming, Ed Sternberg, MEETING MINUTES 1. Treasurer's Report. • Current Balance = $1,621.69 A. Major expenses for 2007 include but are not limited to: construction of sun screens over player and spectator benches, league insurance, team jerseys & hats, equipment including 15 dozen new softballs. 2. 2007 Registration Letter and Form – both approved with the following changes: • 2007 registration fee for returning players is set at $40 if paid by March 15th, $50 after the 15th. Registration is $40 for 1st time players. • Reference to player commitment to participate in the majority of games was added to the letter along with a reference concerning player participation in OTS sponsored tournaments. • Check box added to the registration form indicating an interest in participating in tournaments. 3. Review of League Rules & Regulations for 2007 • Topics o The 5 run per inning rule will remain in effect. A mercy rule was approved for the 2007 season….the game will end if the difference in scores reaches or exceeds 15 runs at the end of the 5th inning or beyond. o The 6 to 12 foot arch pitching rule will remain in effect. o OTS board of directors will determine if the league will pay for registration fees for teams participating in Senior Olympics and other tournaments o Bats used in OTS games for 2007 must be on the ASA approved list. Balls must also be approved by ASA and not exceed .44 cor, 375 compression. Note: Rules already modified and approved for 2007 [write up pending] o Substitution Rule o Permanent Subs. o Substitute runners 4. New Officer positions and responsibilities added • The board of directors unanimously approved the following 2 positions to become permanent members of the board and officers of the league. A formal list of responsibilities for each position will be defined and incorporated into the leagues by-laws. A. Director of Sponsorship & Publicity – this position will be primarily responsible for acquiring team sponsors for each playing season, contacting local media regarding league activities, publicizing league registration in local businesses and initiates press releases when applicable. B. Director of Tournaments - this position will be primarily responsible for locating regional softball tournaments that would be appropriate for OTS participation, assigning managers for tournament teams, coordinating registration. 5. Meeting was adjourned at 3:00 6. Next Meeting will be scheduled in January 2007

OTS Board/Manager Meeting Minutes Dagsboro Church of God Tuesday October 31, 2006 9 AM @ Field # 2 [AKA West Field] In Attendance: Tom Harvey(Pres.), Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.), John Walker, Don Clements, Sal Corrallo, Roger Howard, Ed Sternberg Meeting Minutes 1. Treasurer's Report. a. Current Balance - $1980.05 b. Unpaid bills – cost of waterproofing material and equipment, yearly webpage subscription fee 2. Old Business a. Player Ratings were finalized in preparation for the 2007 Draft b. Power washing and treating of fences, backstops and bleachers with wood preservative has been completed 3. New Business a. Construction of sun shelters * Shelters will be constructed over the player benches on both fields * Construction will be completed before the start of the 2007 regular season * Due to cost constraints, Sun shelters will not be built over the bleachers in 2007 but may be built over the benches behind the backstops. * A decision will be made on the material to be used to cover these areas. Being considered is a rigid product like a corrugated roofing material or a tarp type product that allows air and rain to penetrate but filters the sun. b. Ball field Improvements for 2007 * Buck Starkey, who has done such a fabulous job maintaining the fields for us, feels that there is no need for additional infield mix at this time. The fields are draining ok and there is no significant ridge between the infields and outfields. * COG is considering using Field #2 (aka the west field) for their little league team’s practices and home games. This would require the addition of a 6” pitchers mound and extending the length of the bases. Tom Harvey has written a letter to the COG representative stating that OTS has concerns about these changes and has requested a meeting to discuss ad hopefully resolve them.. c. Specific league rules needing review and modification for 2007. * Substitution Rule – has been revised to provide more equity across all teams in all situations – the revised rule will be re-written and incorporated into the leagues by-laws. Essentially, teams will only be able to substitute with players of equal skill. Teams will be able to substitute up to 5 players for a maximum game roster of 11 players. * Permanent subs – this rule has been eliminated….it was agreed by the board that the new substitution rule would suffice. * Substitute runners – this rule has been modified to read: Those who have difficulty running from home plate to first base due to injury, age or for medical reasons should be identified by their managers prior to the start of the game. The umpire and opposing manager should be given the names of these players [who normally require a substitute runner from home plate] before the game begin. For those players who require a substitute runner, either from home plate, or on the bases, the substitute runner must be the last batter that made an out. If the person that made the last out is already on base running for someone, the previous person who made an out will become the substitute runner. The substitute runner from home late must be positioned behind the catcher. If in the judgment of the umpire a substitute runner leaves this position before the batter hits the ball the runner will be declared out. Also, if the batter having a sub runner crosses the commit line, he will be declared out. d. The following will be reviewed and decided upon at a future meeting: * should OTS pay the registration fee for teams participating in Senior Olympics and other tournaments * elimination of the 5 run rule and incorporation of a mercy rule * incorporating an unlimited arch pitching rule * feasibility of an official scorekeeping crew 4. A reminder to all OTS board members and players, that any purchases for equipment, etc. must first be approved by the board prior to purchase 5. Winter Ball a. Will be played on Tuesday’s and Friday’s weather permitting and the temp. (real feel) above 45 degrees starting at 11:00 b. All games played on the M&T Bank field in Millsboro c. Contact Sal Corrallo for more info. 6. Meeting Adjourned at 10:30 7. Next Meeting Wednesday December 6th.

OTS Board of Directors Meeting Dagsboro Church of God - West Field Tuesday October 10 - 12:00 noon In Attendance: Bo Wood (VP), Bill Neyen (Treas.), Ron Weber (Sec.) John Bokop, John Walker, Don Clements, Tom Farrah, Gary Meredith, Ed Sternberg, Neil Fleming, Terry Thomas(for Roger Howard), Ray Myers(for Tom Harvey), Mike Carta, Sal Corrallo MEETING MINUTES 1. Treasurer’s Report • Account balance - $2,367.98 2. Player Ratings • Anyone who played in the 2006 regular season was rated by their manager on 4 major skills; fielding, throwing, hitting & running. Player’s attendance was also noted. • Managers presented the ratings to the rest of the board for their agreement. Changes were made where necessary. • Each player’s rating will be reviewed one last time by the board of directors. Changes, where justified, will be made and the ratings finalized for use in the 2007 team draft. 3. Field Improvements • “Buck” will level the infield dirt following the close of the fall season. He does not think the fields need additional infield mix at this point. • “Buck” has power washed the bleachers. John Walker will be looking for volunteers to help with applying a coat of wood preserver to the bleachers and the fences/backstops on Wednesday October 25th (rain date is Thurs. 10/26). Contact John at ovfamrest@msn.com or (302) 539-9597. • The installation of sun screens over the player benches and possibly the bleachers on both fields is expected to be completed prior to the start of the 2007 season. 4. Additional items to be addressed prior to 2007 season • Review and revise where necessary the substitution rules. This includes substitute players, runners and permanent subs. • Decide on minimum team roster size • Year end tournament – formalize the rules and regulations governing the tournament including purpose, name, award, etc. • Determine player interest in participating at various tournaments during the 2007 season. • Determine softball manufacturer to use for 2007 season. • Determine supplier for shirts and hats for 2007. Invite Precision Sportswear to attend an upcoming meeting to show available products. • Identify 8 individuals to serve as team managers for the 2007 season. 5. Meeting adjourned at 2:00 p.m. 6. Next meeting scheduled for Tuesday October 31st at 12:00 at COG.