Announcement
Minutes from October 24, 2017 Executive Committee Meeting
EXECUTIVE COMMITTEE MEETING
October 24, 2017
In attendance: Bo Wood, Steve Carey, Keith Purdy, Tom Wendorf, Carl Pierce.
• The meeting was called to order at 11:30 by Bo.
• The bank account balance was approximately $8000.
• The Golf Tournament earned about $3500 for the league. Thanks to all who helped in this effort. This is slightly below the results of previous tournaments.
• The number of teams for the 2018 season was discussed, as well as the number of players per team. This will be discussed further at the next Board of Directors meeting.
• The 2017 team managers will be polled to see which ones will continue to manage in 2018.
• Tentative By-Laws changes were discussed at length. Proposed changes will be prepared and presented at the next Board of Directors meeting for discussion and approval/disapproval.
• The plan to allow advertising signs on the field home run fences was discussed. This is a promising fundraiser with yearly returns. It was suggested that a first sign be made so we can use it as a sample to solicit advertisers.
• The irrigation system update was discussed. Bo has been informed that there is a member of the Church of God who owns an irrigation business. Bo will work with him to get an estimate.
• The possibility of making electricity available at Field #2 was discussed. This would allow separate control for the Field #2 irrigation system as well make it available for the concession stand. An email will be sent to all OTS players to see if there are any electricians in the group that would be interested in assisting with this effort. (Post-meeting Update – we have one volunteer from OTS and one suggested outside contact.) (Additional Update - Keith has received a rough estimate for this effort of $8k - $10k, which at this point is prohibitive. Other options will be explored.)
• A better quality team shirt for the 2018 season was selected.
• Sequoia Landscaping will be contracted to cut the field grass on an every other week basis for the 2018 season. Grass cutting in the off weeks will be done as needed by the Grounds Crew or other volunteers.
• TruGreen will be contracted to fertilize the outfields.
• More dirt will be ordered to fill in some spots on both fields. OTS players will be asked to help with this effort. (Post-meeting Update – this was accomplished on 11/1.)
• The need for a new pitching screen for batting practice was discussed. One was purchased at the beginning of the 2017 season but has gone missing. Bo is going to check with the church.
• The registration fee for 2018 was discussed. With the update of the irrigation system, more outsourced grass cutting, outfield work and the lower results of the golf tournament fundraiser, it was decided to raise the fee to $75. It was also decided to not continue the discounted registration fee for team managers but to continue to waive the registration fee for the members of the Grounds Crew. Dates for the spring start up were also determined. (Post-meeting Update – the registration letter and form was sent out 11/1.)
• Umpire arrangements for 2018 will be the same as last year. Steve will schedule the umpires hopefully a month at a time.
• The holiday parties were discussed. A tentative date for the event at The Starboard was set for December 8th. Steve agreed to work with Harry Gowl on a date for the Toys for Tots event at Fox’s. (Post-meeting Update – 12/8 is confirmed for The Starboard. The date for Fox’s will be finalized in the next day or so.)
• Steve announced that he will work with Mary Lou and Bill Straughan on a Bowling Tournament Fundraiser. Tentative date is March 23, 2018. More volunteers will be sought.
• The meeting adjourned at 1:50 PM
Respectfully submitted,
C. Pierce, Secretary
