Announcement

author

Minutes from November 28, 2017 Board of Directors Meeting

Posted by Tom Wendorf on Dec 19 2017 at 04:00PM PST in 2019

BOARD OF DIRECTORS MEETING

November 28, 2017

In attendance: Executive Officers - Bo Wood, Steve Carey, Keith Purdy, Tom Wendorf, Carl Pierce.

Team Managers - Johnny Allen, Russ Bowen, Pat Carey, Harry Gowl, Dave Lovelace, Grady Meredith, Dave Sroka and Steve Unger.

• The meeting was called to order at 11:00 by Bo.

• Keith reported the treasury is in good shape with a carryover of approximately $6000 to begin the new season. He noted that income from the Golf Tournament, our major fundraiser, has decreased in each of the last two years. While there is no immediate crisis, ways to increase revenue from the Golf Tournament and the other fundraisers need to be explored, as well as opportunities for new fundraisers.

• Keith enumerated some of the new or increased operating costs related to improving field conditions such as seeding, fertilizing, mowing, infield work and other items.

• Carl reported there were 63 players registered, five new ones being among them. Three sponsors have already paid their fees. (Post-meeting Update – there are now 100 players registered for the 2018 season.)

• Bo gave a status of several items:

o Bags of drying mix have been put in both sheds and are to be used sparingly because of their price.

o It has been decided that the fields will need another delivery of infield dirt in the spring. More later on this.

o Two pitcher protection screens have disappeared over the past year with no clue as to the perpetrators. A new collapsible model will be purchased for spring and placed in the care of Dave Lovelace.

o New home plates will be placed on both fields.

o It was noted that the pitcher rubber on Field #2 is not lined up correctly. Plans are to correct the alignments on both fields in the spring. The Board is seeking among our players someone with surveying skills and/or equipment to help with the field layout. If you are willing to provide this expertise, please let a member of the Executive Committee know.

o A member of the Church of God (COG) who specializes in irrigation systems will relocate our irrigation system and install new sprinkler heads. This will require electricity at Field #2. The cost of extending power from Field #1 is exorbitant ($8000 to $10000), so investigation is being done into the use of solar panels.

o Since there were some glitches in grass mowing communications this past season, Bo is negotiating with Sequoia to assure cutting on a regular basis with an option for us to request special as-needed cutting. We will spend about $1000 on this in 2018 and will attempt to have summer cutting done in the afternoons.

o A joint venture between OTS and COG to build a pole barn had been discussed last year. Estimated costs appear to be escalating to a prohibitive level, so the project has been put on hold indefinitely.

o Advertising signs to be displayed on the homerun fences of both fields have been discussed. This new fundraiser has the potential to earn OTS significant dollars. The projected cost of the sign for the first year is $125 for the advertiser and $100 dollars every year thereafter. B&E will be asked to buy the first sign so that the Board can get an idea of the appearance of the sign itself as well as its presentation on the fence. It can then be used as a sample to present to other potential advertisers.

o The purchase of 2-button team shirts will be explored. (Post-meeting Update – because of the limited number of colors available in this style we needed to procure shirts without buttons.)

o A request has been received to put covers over the two sets of bleachers that are currently uncovered. Plans are to do this in the spring. Anyone with carpentry skills that is willing to help out with this project is asked to notify a member of the Executive Committee.

o It was also noted that some of the seats in the bleachers are worn out and need to be replaced. This will also be done in the spring.

• Steve will be managing the umpire crews and will run the program with few changes from last year. He announced that he will attempt to schedule the umpires 3 to 4 weeks in advance. He also suggested another umpire training session either with Tim McElroy, the SSUSA umpire who did the training last year, or an experienced member of OTS.

• A motion was made by Russ Bowen and seconded by Pat Carey to allow “impact” players to be substituted for when that player was the only player missing. The motion was defeated 8-5.

• Keith proposed an amendment to the player substitution rule that requires a manager to replace high-rated and low-rated players on an alternating basis.

 

# of Players Missing  # of Subs Allowed  Who can be subbed for 
 1 None 
 2 1 Either of the two missing players
 3

1st sub - manager’s choice of missing players

2nd sub – lowest rated missing player

 4 3

1st sub – manager’s choice of missing players

2nd sub – lowest rated missing player

3rd sub – manager’s choice of remaining missing players

 5 4

1st sub – manager’s choice

2nd sub – lowest rated missing player

3rd sub – manager’s choice of remaining missing players

4th sub – lowest rated remaining missing player

 6 5

1st sub – manager’s choice

2nd sub – lowest rated missing player

3rd sub – manager’s choice of remaining missing players

4th sub – lowest rated remaining missing player

5th sub - manager’s choice of remaining missing players

 7 0 Team forfeits – team must have at least 6 of its own players 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion was seconded by Dave Lovelace. Carried 8-5.

• A motion was made by Carl Pierce and seconded by Johnny Allen to permit a 4-rated player to be replaced by a player rated up to a 6. The motion passed unanimously.

• A motion was made by Johnny Allen and seconded by Steve Unger to start the bat count at 0-0 with no courtesy foul. The motion passed unanimously.

• A motion was made by Pat Carey and seconded by Steve Unger to put numbers on shirts. The motion carried 11-2. (Post-Meeting update - The cost of putting numbers on the shirts was in excess of $350. The Executive Committee decided not to approve this expenditure (per By-Laws, Section 2.6) because it believes that this money could be better used elsewhere to improve the players’ experience. The shirts were ordered without numbers.)

• A motion was made by Dave Sroka and seconded by Pat Carey to prohibit managers from disallowing their players from playing as substitutes in earlier games. Motion carried unanimously.

• Attendees were reminded of important dates for the 2018 season:

o OTS General Meeting - Monday, April 2 at 6:00 p.m., location TBA

o Pre-season practices start Tuesday, April 3 with 2017 teams

o New Player Evaluation Day – Thursday, April 19

o Player draft – Monday, April 23, time and location TBA

o Practice with new teams starts – Tuesday, April 24

o Season starts – Tuesday, May 1 and runs through August

• The meeting was adjourned at 1:45 p.m. 

Respectfully submitted,

C. Pierce, Secretary

Comments

There are no comments for this announcement.

Documents

Documents are currently loading.

Schedule