Olde Tymers Softball of Delmarva

OTS Board of Directors Meeting Dagsboro Church of God Activity Room Wednesday December 7, 2005 – 10:00 a.m. In Attendance: Tom Harvey (Pres.), Sal Corrallo (VP), Bill Neyen (Treas.), Ron Weber (Sec.), Bo Wood, John Bokop, John Walker, Don Clements, Tom Farrah, Tom Copp, Gary Meredith, Ed Sternberg MEETING MINUTES 1. Treasurers Report – Bill Neyen • $6,004 - Previous Balance • $2,264 – Expenses (Infield project: cost to strip & remove sod, fill and level, both infields) • $3,740 - Current Balance Bill noted that the league can expect to spend an estimated $2,200 per year for reoccurring expenses (i.e. Insurance, equipment, shirts, hats, field maintenance, etc.) 2. 2006 Registration & Spaghetti Dinner – Ron Weber • Changes to the Registration letter and form were finalized and approved. The forms will be sent by mail in early January. • Following a review of the 2006 budget, the Board of Directors decided that: a) Registration fees for 2006 will be reduced 20%, from $50 to $40 if paid by March 15th. b) Registrations paid after March 15th will incur an additional late fee of $10, for a total registration fee of $50. The Board of Directors agreed that the late fee would be fully enforced in 2006. c) The Board of Directors voted to suspend the spaghetti dinner fund raiser usually held in the spring. The Spaghetti dinner or some other form of fund raiser will be scheduled later in the year, if necessary to offset significant unbudgeted league expenses. 3. 2005 Player Ratings – Ron Weber • A second review of individual player ratings was conducted with a few changes recommended and approved. The ratings are now finalized for use in the 2006 draft. • New players will be evaluated and rated by league officers during practice sessions held in April, prior to the draft. 4. Update on Ball Diamonds – John Walker • John, his son-in-law Kurt Czapp, and Buck completed the skinning and removal of the sod, and the placement and leveling of a clay and sand mixture on both infields. 16 tri-axle loads of mix were delivered and spread in early November. Cost of the fill was $1,664. The complete resurfacing job cost approximately $16,500.00 less than the estimates the league received from area contractors last summer. • It’s important to note that the equipment used on the project (Bobcat, Kubota and dump truck), was offered at no charge by Kurt and the Church of God ....this saved the league hundreds of dollars in equipment rental costs. It was agreed to give Curt and Buck $300 each as a token of our gratitude. • The fields will be left to settle during the winter months and will not be available for practice or Winter-ball. Early next spring the fields will be re-leveled and rolled in preparation for play. A few hundred dollars is expected to be spent for the additional fill and rental of a roller. • The COG plans to hire a surveyor to lay-out the ball fields. 5. Results of Player Survey – Ron Weber • Final results of the Player Survey were reviewed. A total of 58 responses were included in the final results. The results are posted in the handouts section of the league’s website. • During the meeting, particular attention was paid to player recommendations with the most votes. Each of these high interest recommendations was used to influence changes to the league’s By-Laws. • The survey will also be referenced to influence upcoming league decisions i.e. selection of the 2006 draft method, playoff format. 6. Revisions/Changes to By-Laws & Playing Rules – Tom Harvey • To address the numerous incidents which occurred during the 2005 season, Tom presented a draft of suggested new and revised league by-laws and playing rules. • Following a thorough review and discussion, the Board voted to modify a number of the by-laws to address the leagues concerns. Due to time constraints, the remaining by-laws will be reviewed and considered for change during the next OTS Board meeting to be held in January. • Following the completion of the review and update in January, a revised version of the by-laws will be available on the OTS website and will be presented during the General Player Meeting to be held in April. 7. Gene Mion, assistant Pastor of the Dagsboro Church of God joined the meeting to announce that he would be leaving the COG in the spring of 2006. He wanted to reassure the OTS Board that the commitments made to OTS by him as a senior representative of the COG would remain unchanged following his departure. He emphasized that the relationship between the COG and OTS has been a very good one and praised the league for being good stewards of the church grounds. The league will certainly miss Pastor Gene. 8. Meeting adjourned at 1:00p.m.