Olde Tymers Softball of Delmarva

EXECUTIVE COMMITTEE MEETING

October 8, 2018

In attendance: Steve Unger, Steve Carey, Jesse Bare, Tom Wendorf, Carl Pierce.

• The meeting was called to order at 11:00 a.m. by Steve U.
• Jesse presented the Treasurer’s report. Current deposits are at $15,938.32. He stressed the NECESSITY of submitting thorough and accurate receipts or bills with complete information, i.e., nature of the transaction, date(s) involved, amount paid or to be paid and who made the transaction.
• Steve U. gave an update on the irrigation system which is our central focus at this time. It is not quite yet in the working order we had hoped at this stage, but Lords, in conjunction with some members, are working as often as can be arranged to bring it to a successful completion. (Post-meeting Update – irrigation system is working. Lords has been asked to provide costs for routine maintenance of the system including winterizing and spring preparation.)
• Steve gave an update on shirts for next year. He’s been working with Logo Motive who will be an OTS team sponsor next year (taking the place of All Outs Sports), and has priced out several options. Additional quotes from other suppliers will be sought.
• The Executive Committee decided to not increase player registration fees or team sponsor fees for 2019. Registration fees will be $75 and team sponsor fees will be $350.
• The possibility of constructing a softball field at American Legion Post #28 was discussed. Preliminary measurements have been taken, and there appears to be enough room to build one field of a size similar to what we have now. Further discussions are needed with Post #28 and OTS membership.
• The need for a work day at the fields was discussed. A “to do” list needs to be created before a date can be scheduled. Procurement of a protective cover for the top rail of the home run fences was discussed. This apast season there was at least one injury due to the unprotected fencing. (Post-meeting Update – an estimate was received and the cover is being procured.)
• Dates were established for upcoming meetings:
  • Board of Directors – Ratings Meeting – Wednesday, November 14, 10:00 a.m. at the Bethel Methodist Church in Dagsboro
  • All Hands Meeting – Tuesday, December 4, 10:00 a.m. at American Legion Post #28
  • Board of Directors – Tuesday, December 11, 10:00 a.m. at the Dagsboro Fire Department
• The formation of an ad-hoc committee to perform a financial review of the OTS books was approved by the Executive Committee. (Post-meeting Update – Joe Oswald and Paul Litwin will be on this committee.)
• Dates were established for several important events for the 2019 season.
  • OTS General Meeting - Monday, April 1 at 6:00 p.m., location TBA
  • Pre-season practices start Tuesday, April 2 with 2018 teams
  • New Player Evaluation Day – Thursday, April 18
  • Player draft – Monday, April 22
  • Practice with new teams starts – Tuesday, April 23
  • Season starts – Tuesday, April 30 and runs through August
• The need to develop a Heat Policy was discussed. This will be a topic of discussion for the 12/11 Board of Directors meeting.
• Sponsor Appreciation plaques are being procured for the 2018 team sponsors. Jeff Martins is coordinating this effort. A special thanks to Jeff for his efforts, travel and time.
• Ideas for getting more players into the OTS volunteer pool were discussed. Several Executive officers expressed the urgency of having more volunteers for the increasing amount of work generated by a growing league.
• Several rule change possibilities were discussed and will be topics at the 12/11 Board of Directors meeting. No rule changes can be made without the Board of Directors approval.
• Substitute pitcher rule
• Starting count
• Moving the 165’ line to 175’
• Jesse gave a brief update on the OTS Hall of Fame committee chaired by Pat Carey. More info to follow.
• The meeting was adjourned at 3:00 p.m.

Respectfully submitted,

C. Pierce, Secretary